The Hong Kong Federation of Youth Groups (the Federation) respects the privacy of individuals. We do our best to ensure the collection, usage, storage, transfer and disclosure of your personal data according to the Personal Data (Privacy) Ordinance. We ensure that our employees comply with the requirements of this Statement and the Privacy Policy Statement (https://hkfyg.org.hk/privacy-policy/). This Statement explains our policies and practices on handling personal data.
Purpose of Collection
Your personal data will be used for the purposes related to the participation in different programmes and activities, the issuance of receipts, collecting user feedback and conducting analyses. We may send any promotional news and information related to the programmes, activities, courses, services and donation request of the HKFYG and its service units to you using the contact information you have provided. If you do not wish to receive the promotional news and information related to the HKFYG and its service units, you may indicate your objection to the Federation anytime. Please note that it is mandatory for you to provide personal data marked with asterisks (*). In the absence of your complete and accurate personal data, we may not be able to provide you with the services you require or it may also result in being deferred or rejected.
Transfer data
The personal data you provide will be made available to persons working in the Federation or persons designated on a need-to-know basis. The Federation does not rent, sell, transfer or disclose your personal information with other people or non-affiliated companies except under the following circumstances: i. any agent, contractor or third party service provider who provides administrative, telecommunications, computer, or any other services to the Federation in connection with the operation of its business; ii. the services requested by you is provided by the person or company concerned; iii. with your prior consent; iv. we believe that it is necessary to share information in order to investigate, prevent, or take action regarding illegal activities, suspected fraud, or situations involving potential threats to the physical safety of any person; v. to satisfy any applicable law, regulation, legal process, enforceable governmental request and administrative requirements.
Access to and Update Personal Data
You should update your personal information with us shall there be any change; otherwise the Federation may not be able to provide the services you request. You can make your request by completing the Data Access Request Form (OPS003) available from the Office of the Privacy Commissioner for Personal Data ( https://www.pcpd.org.hk/english/publications/files/Dforme.pdf ) and/or submitting the request in writing; and sending the details to personaldata@hkfyg.org.hk. When such requests are made, the Federation will check the requestor’s identity to ensure the requestor is legally entitled to make the data access or correction request. Your request will be answered in 40 days. A fee may be charged for complying a data access request. The Federation shall or may refuse to comply with a data access request in the circumstances specified in section 20 of the Personal Data (Privacy) Ordinance, for example, the requestor fails to provide necessary information to the Federation.
Contact：Membership and Volunteer Unit, The Hong Kong Federation of Youth Groups
Address：21/F, The Hong Kong Federation of Youth Groups Building, 21 Pak Fuk Road, North Point, Hong Kong.